Matriculation Information
WELCOME TO MEDICAL SCHOOL!
Medical school will be one of the most rewarding and memorable experiences in your life. You’ll learn more than you can possibly imagine, meet lifelong friends and mentors, and embark on a career committed to helping others. We’re so pleased to have you join us! The Office of Student Affairs (OSA) at JABSOM is committed to supporting you through all four years of the curriculum.
Getting Started
In preparation of your matriculation, please complete the following requirements by the appropriate deadlines. All matriculation forms and documents are located in Google Drive. You must use your hawaii.edu email address to access the folder.
Please upload any documents and completed Matriculation forms you need to submit to this Secured Dropbox Folder. If you have any questions regarding these forms, registration, etc., contact Jayme Young, MS 1 & 2 Coordinator.
Contact: Jayme Young
Email: jksumida@hawaii.edu
Phone: (808) 692-1005
*If you are accepted after May 10, please complete the requirements as soon as possible.
2024 Important Dates & Deadlines
Reference #1 – #6 in the Matriculation Requirements section below for information and links to each required item.
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Matriculation Requirements
All matriculation forms and documents are located in Google Drive and you must use your hawaii.edu email address to access the folder. Please upload any documents and completed Matriculation forms you need to submit to this Secured Dropbox Folder.
Deadline: Please refer to your JABSOM Matriculation Packet email for the deadline
If you intend to enroll at JABSOM, you must make your $100 payment by the deadline indicated on the JABSOM Matriculation Packet email. The partial advance tuition payment is non-refundable and non-transferable. This amount will be credited towards your Fall 2024 tuition payment.
IF PAYMENT IS NOT RECEIVED BY THE DEADLINE, WE MAY NOT HOLD YOUR SEAT IN THE INCOMING CLASS
Payment is by credit card ONLY; cash and checks will not be accepted. Please follow the steps below to submit your tuition deposit online.
- Go to JABSOM Partial Advanced Tuition
- Add to cart and complete all required fields then click ‘Continue’
- Verify your student information and item in cart then click ‘Checkout’
- Enter your Email Address and continue
- Fill out your Credit Card & Billing Information
You will be sent an order confirmation/receipt to the email address provided.
Tuition & Fees Payment Deadline:
Non-Financial Aid & Financial Aid Recipients: Friday, August 23, 2024
- Deadline: Friday, May 24, 2024 – White Coat Order Form
Please note that sizes are not standard. You are strongly encouraged to schedule a fitting before completing the order form. Please click here to schedule a fitting. Contact medadmin@hawaii.edu if you have any questions or concerns. If you are unable or uncomfortable with a fitting, please refer to this White Coat size guide. - Deadline: Friday, May 24, 2024 – Biographical Information Form
- Deadline: Friday, June 30, 2024 – Diagnostic Medical Equipment Order Form (optional)
Diagnostic instruments are required for the Clinical Skills Laboratories & Preceptorships. A stethoscope will be gifted to all first-year students; so it may not be necessary to purchase one. The total cost for all the equipment may be approximately $1,000, so please budget accordingly. Please note the only method of payment accepted is by check (personal, cashier’s, money order). Please send your completed order form and check via postal mail to the following address:John A. Burns School of Medicine
Office of Student Affairs
Attn: Jayme Young
651 Ilalo Street, MEB 3rd Floor
Honolulu, HI 96813It is not required to purchase your medical equipment through R. Weinstein, however, it is mandatory to have your own set. For more information, please see the Physical Diagnostic Equipment Memo attached to the order form.
- In addition to the physical diagnostic equipment the curriculum is requiring the purchase of the following equipment:
- Digital Thermometer – Thermometer can be of any kind (oral, ear or forehead) and will be for home use.
- Deadline: Friday, July 19, 2024 – Ohana Day RSVP Form
Date: Saturday, July 27, 2024
Time: 9:30 am – 11:30 am
Location: John A. Burns School of Medicine
Additional Information: Details for Ohana Day are posted in Google Drive.
All entering first-year medical students are REQUIRED to submit the following completed health information to the University Health Partners of Hawaii (UHP) by email or fax. Please note that it is YOUR responsibility to ensure you meet all the requirements, not those of your health care provider, so please review ALL requirements carefully.
Contact: University Health Partners of Hawaiʻi (UHP)
Email: JABSOMMR@ucera.org
Phone: (808) 469-4980
Fax: (808) 447-3943
Website: UHP – JABSOM Immunizations
Please use the Health Immunization Checklist Form to assist you. Questions may be directed to UHP via the contact information listed above.
- Immunization Records
- Influenza Vaccine
- Tuberculosis
- COVID-19 Vaccine & Booster Shot
Immunization and/or serology may be obtained by the University of Hawaii at Manoa Health Services at low cost; these are not covered by health insurance.
Students who do not comply with the Health and Immunization Documentation requirements by the July 14, 2024 deadline, WILL NOT BE ALLOWED TO MATRICULATE.
THE LINK BELOW TO THE EPAY STORE WEBSITE WILL NOT BE ACCESSIBLE UNTIL MONDAY, JULY 1, 2024.
All students at JABSOM are required to have Disability and Malpractice Insurance coverage. You can purchase both insurance through JABSOM or if you have your own disability or malpractice insurance coverage, please provide documentation to verify coverage. Below are the costs of the insurances:
- Disability Insurance: Coverage provided by the AMA/Standard Insurance Company for $37.00
- Malpractice Insurance: Students will be covered under the University of Hawaii, JABSOM policy with The Doctors Company (TDC) for $25.00
Payment is by credit card ONLY; cash and checks will not be accepted. Please follow the steps below to purchase your Disability and Malpractice Insurance.
- Go to the Medical School Insurance Fees page
- Add Disability & Malpractice Insurances to cart and click ‘Checkout’
- Input your Student Information (under MS Year, put MS1)
- Enter your Email Address and continue
- Fill out your Credit Card & Billing Information
Health Insurance:
Students are required to have health insurance coverage. Students may enroll in the University of Hawaii student health plan with HMSA as the healthcare provider.
If you plan to purchase coverage through the University, please see the UH Student Plan Memo for more information, complete the following forms and email completed documents to Stephanie Yoda at syoda@hawaii.edu
Students can also explore other various health care providers that fit your needs and budget. However, all students are required to provide us with a proof of your medical insurance coverage (medical insurance card or other documentation of coverage), or you WILL NOT BE ALLOWED TO MATRICULATE.
Financial Aid recipients can request additional loan funds due to additional expenses such as health insurance premiums. Students may upload relevant proof of payment and associated documentation on the Cost of Attendance Increase Form. For any questions, please email JABSOM Financial Aid at medfas@hawaii.edu.
CPR Certification:
All matriculating first year students are required to be certified in Basic Cardiac Life Support (BLS) for Healthcare Providers by the American Heart Association. CPR certification issued prior to May 2024 will not be accepted.
CPR Certification Course Discount: American Medical Response (AMR) CPR certification courses are available and offering incoming medical students a promotional discount code. Please use the code: JABSOM. The 20% discount code is offered for the cost of the course.
Upload a copy of your Health Insurance Card and BLS Certification to this Secured Dropbox Folder.
Tech Requirements
- A personal use of an iPad is required for each student and will be the main device for exam taking purposes. Although the iPad Mini is supported by the exam App, we strongly encourage student’s iPad to be at least 9.7″ (diagonal) in size for taking exams. Please visit the Examplify: Minimum System Requirements – ExamSoft website for the most current iPad requirements needed for the exam App.
- Students are required to have the lasted version of the iAnnotate App installed on their iPad for the Problem-Based Learning (PBL) tutorial purposes. Should you have any questions or concerns regarding this particular App, please contact Jill Omori, Director of Medical Education.
- All students are required to have home internet access and their own computer/laptop in the event of remote learning.
Background Check with Fingerprinting
ATTENTION: The UH Working With Minors on Campus background check and fingerprinting requirement is a separate process from the criminal background check (Certiphi Screening Inc.) that was completed by all accepted applicants at time of admission. Students planning to start matriculation for the Fall 2024 semester must complete this additional background check.
Deadline to Complete Background Checks with Fingerprinting: Sunday, July 21, 2024
Contact: Nancy Ho
Email: nho1@hawaii.edu
Phone: (808) 692-0920
JABSOM requires all incoming and enrolled students to undergo a criminal background check and fingerprinting per the University of Hawaii Working with Minors on Campus Policy. No information obtained by JABSOM from a criminal background check will automatically disqualify a conditionally accepted applicant from obtaining full admission. However, omission of required information or submitting false or misleading information by the applicant in the AMCAS and/or in any communication with JABSOM or the agencies conducting the criminal background check will result in rescission of conditional acceptance.
Campus Background Check and Fingerprinting process:
- Submit Payment for Background Check & Fingerprinting:
- Cost for the background check with fingerprinting is $22.20. Submit payment through the EPAY STORE
- Once payment has been made, allow for 5 business days to receive email instructions to your hawaii.edu address to move forward with the background check and fingerprinting process.
- Deadline to complete background checks with fingerprinting July 21, 2024. After this time, this payment option will be disabled and you will need to speak with Administration to complete these steps.
- Please be sure you are on Oahu before making this payment as there are no refunds for missed or canceled appointments.
- Schedule Appointment for Fingerprinting:
- Fingerprinting will be done at a Fieldprint Services location on Oahu
- Further instructions to complete the University of Hawaii Working with Minors on Campus background check and fingerprinting process will be provided to your hawaii.edu email once this payment has been received.
- Missed or canceled appointments cannot be refunded. You must repurchase another background check should you fail to make your appointment.
For any questions or concerns, please email Nancy Ho at nho1@hawaii.edu.
Parking at JABSOM
ParkingDirections
A limited number of parking passes are available for students to purchase. Passes are sold by the quarter, starting with September-November. Student passes are sold using a lottery system.
Please email jabsom-parking@lists.hawaii.edu for more information about parking or to find out if any passes may be available to purchase for the June-August quarter.
Driving from H-1 West
- Take Exit 23 to Merge Onto Lunalilo Street
- Turn Left on Ward Avenue
- Continue onto Ilalo Street
Driving from H-1 East
- Take Exit 21A
- Turn Left onto Aala Street
- Turn Left onto N Beretania Street then Turn Right onto River Street
- Turn Right onto HI-92 W then make a Sharp Left onto HI-92 E
- Turn Right on Coral Street then Left on Ilalo Street
Orientation Week – MANDATORY
Dates: Monday, July 15, 2024 – Friday, July 19, 2024
Time: 7:45 a.m.
Location: Medical Education Building 3rd Floor, Auditorium
Attire: Business Casual
Activities: A comprehensive list of activities and forms for Orientation Week will be posted at a later date
